Ohio's Families and Children Rule Review Site

5101:2-5-29 Agency requirements for foster home records.

This rule is no longer open for comment. However, here you can view an archived, read-only version of the rule and any associated comments.

Please note: rule is being reviewed for five-year review.

(A) An agency shall create a separate record for each foster home.

(B) All documentation required by Chapters 5101:2-5 and 5101:2-7 of the Administrative Code shall be contained in the individual foster home record pursuant to paragraph (A) of this rule.

(C) An agency shall maintain in each foster home record a log of all children placed in the foster home. The log shall contain, at a minimum:

(1) The name of the foster child.

(2) The child's date of birth.

(3) The date of placement in the foster home.

(4) The date of discharge/removal from the foster home and reason.

(5) The new location of the child.

(6) If the foster home is a specialized foster home, the use of any planned or crisis respite care for children placed in the home shall be documented in the log.

(a) At a minimum, the documentation shall show the starting and ending dates of any respite care services received by the child and where the respite care was provided.

(b) If the approved respite care provider is a certified foster caregiver, the name of the child and the starting and ending dates of any respite care services provided by the foster caregiver shall also be documented in the log for the foster home providing the respite care.

(D) All closed foster home records shall be maintained by the agency for a period of five years following the date of closing of the home.

(E) If an agency has implemented the statewide automated child welfare information system (SACWIS), the agency shall maintain any requirement of this rule in SACWIS if the system has the ability to record the required information.

Effective: 07/01/2014
R.C. 119.032 review dates: 02/25/2014 and 07/01/2019
Promulgated Under: 119.03
Statutory Authority: 5103.03
Rule Amplifies: 5103.02, 5103.03
Prior Effective Dates: 12/30/66, 10/1/86, 7/2/90, 10/1/90 (Emer), 1/1/91, 1/1/03, 8/1/09
1I Agree1I Disagree
(C) An agency shall maintain in each foster home record a log of all childr...
Angela Severson
08-24-2018 (6:54pm)
Social Service is placing children in homes without ever assessing the child's needs; especially related to disabilities and behaviors that require consideration prior to placement. The social worker responsible for the case must be the person assessing child's needs prior to deciding placement. No third party may physically pickup or place child in foster home. The assessment document by the social worker should be in each child's file at the home. A mutual signed document should also be on site in the child's file indicating the social worker reviewed child's care needs/risks with care giver, and both parties agree that the child's needs can be met by care giver and social worker. Each child's file in the home should include a calendar, child's contacts outside of social work. Social worker accountability. Require initial assessment of child at the time of placement; social workers having a child placed by third party without an assessment for weeks is dangerous and reckless. Records of visits signed for verification on record. .
Show related text
In regards to: (C) An agency shall maintain in each foster home record a log of all children placed in the foster home. The log shall contain, at a minimum:
1I Agree0I Disagree
(6) If the foster home is a specialized foster home, the use of any planned...
Angela Severson
08-24-2018 (6:56pm)
suicide risk assessment in file at home including safety measures necessary to ensure child safety. Social workers must be held accountable for placing children in homes without insuring safety is assessed; suicide risk high with adolescents
Show related text
In regards to: (6) If the foster home is a specialized foster home, the use of any planned or crisis respite care for children placed in the home shall be documented in the log